Student Services Management Committee
Terms of Reference
The Committee provides advice to the Head of School.
The committee’s role is to provide information, commentary and advice on, and make recommendations, for the provision and development of student services in the School of Physics.
The scope is primarily operational, and medium to long-term, rather than short-term.
Student services include the following areas which fall within the area of responsibility of the committee:
- Managing student enquiries and collection of assignments and exam scripts
- Administrative teaching support to staff
- Managing booking requests for semester and casual teaching and meeting spaces
- Management of teaching content on the School web site
- Implementation and application of University, Faculty and School policies and systems
- Management of student records
- Administration of student candidature, scholarship and funding schemes
- Organising or assisting student-focussed events.
In respect of these student services, the committee will consider issues relating to:
- Allocation of duties to staff working in student services,
- Management of physical resources, including equipment and facilities (including IT hardware and software, but not IT services themselves)
- Communication and liaison with staff on student matters
- Prioritising major student-related administrative activity requests from staff.
At the Head of School’s request, any issue relevant to student services may be considered by the committee.
The committee will consider OH&S issues only to the extent that is necessary, deferring wherever practical to the OH&S policy committee on such matters.
Composition
- John O’Byrne (Chair) - Chair, Teaching & Learning Committee
- Geraint Lewis - Coordinator, Postgraduate Research
- Paul Harbon - School Manager
- Eve Teran - Student Services Officer
- Clive Baldock - Head of School (ex officio)
Meetings will initially be held monthly, settling to quarterly. Additional meetings can be convened as required. Matters will also be addressed by email circulation as they arise and where appropriate.